New software and a collaboration involving about 20 state colleges and universities will help West Virginia University save money on low-cost purchases typically charged to state purchasing “p-cards.”

WVU has purchased SciQuest, software that allows p-card holders to buy low cost items, such as laboratory, office, maintenance and customer supplies, directly from web-based catalogs.

The program, dubbed WVUBUY will be officially rolled-out Aug. 8 at 1 p.m. at the Erickson Alumni Center. State Auditor Glen B. Gainer III, suppliers and WVU executives will be on-hand to introduce WVU employees to the program.

The University is serving as the lead for state-funded higher education institutions and has enlisted nine major suppliers to participate in the web-based marketplace. Through this collaborative effort and bulk purchasing, WVU and other state institutions should see deeper discounts offered from suppliers.

Also, Brenda Mowen, WVU’s director of procurement, contracting and payment services department, said WVU plans to negotiate longer term agreements with various suppliers over the next year to further drive down prices for both WVU and its state-funded higher education partners.

“Because the collective spending by participating state-funded colleges and universities is much larger than each would spend on its own, WVU expects suppliers will offer deeper discounts,” Mowen said.

Last year, about 2,600 WVU employees spent $79 million through the state’s p-card system, up about 8 percent from 2011.

P-card users complete state-mandated card use and ethics training. Limits are placed on the nature and cost of purchases and transactions are routinely reviewed for compliance with state and university card rules.


CONTACT: Brenda Mowen; Procurement, Contracting and Payment Services

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